Sustainability Policy

Last reviewed: 21 October 2026.

This policy sets out Proxar Limited’s approach to responsible technology decisions and service delivery. The aim is to reduce avoidable resource use while meeting customers’ security, reliability and business requirements.

Make equipment decisions for a reason

Before recommending replacement, we consider the existing equipment’s condition, capacity, support life and suitability. Repair, maintenance or redeployment may be appropriate. Extending useful life must also account for unsupported software, security weaknesses, unavailable parts and the consequences of failure.

Procurement should consider expected service life and supportability alongside price. A newer product alone is not a sufficient reason to replace a working system.

Consider energy and capacity together

Servers, storage, networks, end-user devices and cooling all contribute to energy demand. We aim to avoid unnecessary capacity and consider consolidation or cloud services where they suit the workload. Moving a system to the cloud does not automatically prove an environmental improvement.

Where a proposal includes an energy or emissions comparison, its assumptions, scope and evidence should be clear. Reliability and security requirements remain part of that decision.

Reduce avoidable travel and waste

Remote support, preparation and troubleshooting can reduce unnecessary journeys. On-site work remains necessary for physical installation and some investigations. We aim to plan visits and required materials carefully, and use digital documents where practical.

We do not infer a measured carbon saving simply because a service can be delivered remotely. Any quantified claim needs a suitable comparison.

Reuse and disposal

Before equipment leaves a customer’s control, the engagement should identify its owner, the approved destination and responsibility for removing data. Devices can contain files, logs, credentials and configuration details. Reuse and recycling must respect those security requirements.

Suitable routes may include repair, reuse, manufacturer return or an appropriately authorised waste provider. The agreed work should identify any data-erasure evidence, transfer documentation and disposal records needed. The destination and any claimed recovery outcome should be supported by records.

Suppliers and environmental claims

We consider relevant environmental information when discussing hardware, hosting, cloud and disposal choices. Supplier claims need to relate to the service being purchased, including their scope and limitations.

This policy does not claim net-zero operation, carbon neutrality, renewable-only hosting or a certified environmental management system. We will only make specific environmental claims where evidence supports them.

Responsibility and review

Senior management is responsible for this policy. Customers should raise specific environmental procurement or reporting requirements during scoping so the deliverables and evidence can be agreed. We review the policy as our activities and available evidence change.

For questions, email admin@proxar.co.uk. Our Security and Data Protection page explains how confidential information should be handled.