Connect agreed security signals to investigation and escalation, with clear coverage, decision-makers and authority for the next action.
Proxar · UK expertise
AI security for the tools your business uses
An AI assistant used to draft a paragraph is different from one connected to company files or able to act in another system. Before expanding its use, find out what it can read, what staff submit and what it is allowed to do.
We help review the agreed tools and turn the findings into practical work for your IT team and business owners.
Technology partnerships
Technology partners you know
We help you choose and look after the technology your team uses every day.
Start with the actual tool and account
List the products and use cases already present, including the accounts people use and the data sources connected to them. Identify an owner for each. A standalone drafting tool has a different relationship with business information from a service integrated into several applications.
Check the terms and settings for the particular product and account type, including how submitted information is handled. A broad label such as business AI does not answer those questions or establish that the configuration suits your intended use.
Review permissions before connecting more information
An AI tool can make an existing access problem more consequential. Shared folders, external links and excessive privileges deserve review before assuming that every source a tool can reach is appropriate for its users.
Where the service can take actions, look at the authority granted, the approvals required and the records available afterwards. Reading a document and changing a business record are different permissions. The controls need to fit the task and integration rather than rely on one general policy.
Colleagues reviewing the security risks of business AI tools · Illustrative image
Give people guidance they can use during their day
Staff need to know which tools are approved, what information they can submit, when to check an answer and where to report a concern. Practical examples are more useful than a broad instruction to be careful.
The people who own the business process should help set those rules. Include a route for reviewing a new use case so staff are not left to decide for themselves whether a connection or an unfamiliar tool is acceptable.
Keep the follow-up clear
A review may lead to configuration changes, tighter permissions, staff guidance or a decision that belongs with management. Explain the issue behind each recommendation and who needs to take the next step. Do not treat every finding as a reason to buy another product.
The work covers the AI use and controls you agree with us. For wider IT exposure, see security assessment. For a broader control-change project, security consultancy may be the appropriate starting point.
Client experience
What our clients say
“I’ve worked with Proxar for a number of years and have always found them to be honest, knowledgeable and informative.”
Before you decide
Your questions, answered
Does using a business AI account remove the risk?
No account label settles the question on its own. Check the specific terms, settings, permissions and connected information, alongside the task people are using it for. A review needs to consider that complete arrangement rather than assume one account type makes every use appropriate.
Can you review a tool before we roll it out?
We can discuss a review of the proposed use, access and supporting controls. Bring the product, account type, intended users and information it would handle. The aim is to identify the questions and actions needed before wider use, not to provide a blanket assurance about all future activity.
What about staff already using unapproved tools?
First establish what is in use and for which tasks. Give staff a clear route to raise questions and explain approved alternatives and information-handling rules. The review should distinguish a training or policy gap from a configuration problem, with practical actions for the appropriate owner.
Is this the same as buying AI-powered security software?
No. This service concerns the use of AI tools in your business and the controls around their access and actions. A security product using AI for detection is a separate topic. The useful starting point is your use case and information, not the technology in a vendor’s marketing description.
Your next step
What can your AI tools see and do?
Tell us which tools you use or plan to introduce, and the tasks you want them to handle. We will help you work through access, information and the guidance your staff need.